The way to Ship Information Securely (2023)


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Sending recordsdata securely isn’t as arduous as it might appear.

With the fitting instruments and a few savvy, you may lock down these paperwork very quickly!

On this article, we’ll focus on the way to ship recordsdata securely, so you may relaxation simple realizing your information is secure and sound.

What are Safe Information?

Safe recordsdata are any kind of file you wish to defend from unauthorized entry or modification.

These recordsdata can embody any of the next:

  • Movies
  • Photographs
  • Paperwork
  • Spreadsheets

To guard these recordsdata, you’ll want encryption software program or instruments that scramble your information, so even when somebody does achieve entry to it, they received’t be capable of make sense of it.

Prime Methods to Securely Ship Information

There are lots of methods organizations can share recordsdata securely.

A few of these embody the next:

  • Safe cloud companies
  • Easy file-sharing system
  • Password managers and 2FA
  • Finish-to-end file encryption
  • Use an encryption software program

Safe Cloud Companies

how to send files securely - cloud

Cloud companies are probably the most safe and common strategies of sending recordsdata.

This technique ensures that your recordsdata are protected with the best degree of encryption accessible whereas supplying you with handy entry from any machine.

Cloud companies will also be used to retailer giant quantities of knowledge, making it a terrific possibility for sending paperwork that want to stay confidential.

Because the cloud service takes care of this, these companies help you share recordsdata simply with out worrying about file compatibility.

Lastly, when utilizing safe cloud companies, all information transfers are stored non-public and safe from anybody who would possibly try and intercept information mid-transfer.

Listed below are some recommendations on selecting a cloud storage possibility and assist get you began.

Easy File-Sharing System

One other nice method to securely ship recordsdata is through the use of a easy file-sharing system.

One of these system permits you to choose the recordsdata you wish to share after which generate a hyperlink that may be despatched through e mail or textual content message.

The recipient clicks the hyperlink and the file downloads on to their machine.

You may as well arrange permissions so solely these with entry can view or obtain your recordsdata, making it a great answer for organizations that want additional safety when sharing delicate data.

Password Managers and 2FA

Password managers are more and more common instruments that not solely assist hold your passwords safe however they’ll additionally assist defend your information from unauthorized entry when sending recordsdata.

You may generate random, safe passwords for every file despatched utilizing a password supervisor.

Moreover, two-factor authentication (2FA) is one other wonderful means so as to add additional safety to your recordsdata.

With 2FA, customers should enter a password and a code despatched through SMS/e mail earlier than accessing the file.

Finish-to-Finish File Encryption

Finish-to-end file encryption is likely one of the most safe methods to ship recordsdata as a result of it ensures that nobody however the recipient can view or entry the info.

One of these encryption works by scrambling information throughout transmission, so nobody else can achieve entry.

Plus, the recipient will want a particular key to decrypt and examine the file.

Use an Encryption Software program

Lastly, to make sure your recordsdata are as safe as attainable when sending them throughout the web, think about using encryption software program.

One of these program encrypts information in transit in order that it’s unreadable till it reaches its meant vacation spot.

It additionally works by scrambling recordsdata earlier than they’re despatched over the web, making it just about inconceivable for anybody to entry or modify them with out having a key.

Our Chosen Technique: File Encryption

On the finish of the day, if you wish to be certain that your recordsdata stay safe and confidential when sending them over the web, then file encryption is the way in which to go.

This technique retains your information secure from unauthorized entry and ensures that solely these with the right key can view or obtain the recordsdata.

Plus, it’s simple to make use of and requires no further setup – simply kind in your password, and also you’re accomplished!

So if you wish to hold your information safe when transferring over the web, then file encryption is at all times a terrific possibility.

What’s File Encryption?

File encryption is the method of remodeling a file into an unreadable format, sometimes via an algorithm.

This transformation makes it practically inconceivable for a 3rd celebration to decrypt the info with out entry to the right encryption key or password.

File encryption ensures that recordsdata can solely be accessed by those that possess the important thing and gives customers with better safety and privateness when sending recordsdata over the web or storing them on their arduous drives.

Encryption algorithms often depend on strategies like symmetric-key cryptography, public-key cryptography, and hashing to guard content material from unauthorized entry.

It is very important be aware that whereas encryption gives sturdy safety towards unauthorized entry, it doesn’t assure absolute safety since there are nonetheless strategies accessible to interrupt it.

Advantages of File Encryption

There are lots of advantages of utilizing file encryption to guard your information when sending or storing recordsdata.

These embody the next:

  • It’s low cost to encrypt recordsdata
  • Prevent from regulatory fines
  • Shield distant employees
  • Enhance client belief
  • Promotes information integrity

It’s Low-cost to Encrypt Information

File encryption is a comparatively cheap method to defend your information when sending or storing recordsdata. Most encryption instruments are free or low-cost and simple to make use of, making them very best options for people and companies of all sizes.

Plus, they require little further setup, permitting customers to encrypt their recordsdata virtually instantly.

Save You From Regulatory Fines

Encrypting recordsdata helps you keep away from expensive fines in the event you’re topic to industry-specific rules like HIPAA or GDPR.

Utilizing file encryption, you may display that cheap steps had been taken to guard private information from unauthorized entry and adjust to related rules.

Shield Distant Employees

File encryption is very helpful for distant employees because it ensures their information is stored secure when transferring recordsdata between their units and the corporate servers.

Plus, it may possibly assist forestall information leaks because it ensures solely licensed customers have entry to delicate paperwork and prevents them from being shared with unauthorized third events.

Enhance Client Belief

Encrypting recordsdata is a good way to point out prospects that you just take their privateness critically and are doing every part attainable to safe their private data.

This provides them peace of thoughts and encourages them to belief what you are promoting extra.

Promote Information Integrity

File encryption additionally helps promote information integrity by making certain your recordsdata stay unaltered throughout transmission or storage.

That is necessary, particularly in the event you’re coping with delicate data, as any modifications made can disrupt the complete course of.

By utilizing encryption, you may assure that each one the info is stored secure and safe and stays unaltered all through its journey.

how to send files securely - files

Now that you recognize the advantages of file encryption and why defending your information is necessary, let’s have a look at a number of the finest instruments to do exactly that.

Some common file encryption and sharing instruments embody: 

  • AxCrypt Premium
  • MyFax
  • CryptoForge
  • NordLocker

AxCrypt Premium

AxCrypt Premium is an all-in-one privateness and safety answer for encrypting and sharing confidential recordsdata.

It gives safe encryption of delicate information, making certain your paperwork are stored secure from prying eyes.

With AxCrypt Premium, you may defend recordsdata in your pc, community, or cloud with 256-bit AES encryption—the best degree of encryption accessible.

It additionally permits you to securely share recordsdata with others, even when they don’t have this system put in. 

Why We Picked It

We selected AxCrypt Premium for this record due to its ease of use and security measures.

It’s user-friendly and permits you to rapidly encrypt any file with only a few clicks—excellent for many who don’t have quite a lot of expertise with encryption.

It additionally provides safe storage and sharing, making it very best for companies or people who should hold their information secure from unauthorized entry.


AxCrypt Premium has two plans accessible, Premium and Enterprise.




  • Simple to make use of
  • 256-bit AES encryption
  • Safe file-sharing


  • No free model accessible


MyFax is a cloud-based file-sharing answer that gives safe encryption and switch of paperwork, photos, and emails.

It permits you to simply ship giant recordsdata with out having to fret about privateness or safety.

Why We Picked It

We selected MyFax as a result of it’s probably the most safe and dependable methods to share confidential recordsdata on-line.

It encrypts all information with 256-bit AES encryption—the best degree of encryption accessible—and ensures solely licensed customers can entry delicate paperwork.

Plus, it’s simple to make use of and provides a spread of options that make it excellent for companies of any measurement.


MyFax has three plans accessible. These are House Workplace Person, Small Enterprise Person, and Energy Person.

House Workplace Person

Small Enterprise Person

Energy Person


  • Simple to make use of with a easy, intuitive interface that enables customers to rapidly stand up and operating with out intensive coaching
  • Gives safe encryption for recordsdata which can be being shared, making certain that confidential data stays protected
  • Helps a number of file varieties, permitting customers to ship quite a lot of paperwork rapidly and simply


  • The free trial model is restricted when it comes to options and capabilities in comparison with the paid variations


CryptoForge is a strong encryption instrument that securely shops and shares delicate information. It makes use of superior cryptography algorithms to guard your information from unauthorized entry and malicious brokers.

With military-grade power encryption, CryptoForge gives the best degree of safety accessible in your recordsdata.

Whether or not you might be a person or an enterprise, CryptoForge can defend your confidential data and ensure solely those that are licensed to view it may possibly entry it.

Why We Picked It

CryptoForge is a superb file encryption and sharing instrument that gives top-level safety in your information.

It’s simple to make use of, with a easy interface that makes it very best for anybody new to encryption.

Plus, its military-grade power encryption ensures that solely licensed customers can entry your recordsdata.


CryptoForge provides pricing primarily based on the variety of customers. Their plans begin at $39.70 for a single person.


  • Simple to make use of with a clear and intuitive interface
  • Helps a number of file varieties akin to PDFs, photos, and extra


  • A few of the pricing plans is perhaps out of attain for smaller companies or organizations


NordLocker is a safe file-sharing and encryption instrument that protects your information from unauthorized entry.

It makes use of end-to-end encryption that makes positive solely you have got the important thing to unlock your recordsdata.

It additionally permits you to securely share recordsdata with others, even when they don’t have this system put in.

Why We Picked It

We selected NordLocker for this record due to its ease of use and highly effective security measures.

Its user-friendly interface permits you to rapidly encrypt any file with only a few clicks—excellent for many who don’t need the trouble of establishing advanced encryption protocols.

Plus, it provides seamless file-sharing, making it very best for companies or people who have to collaborate on tasks.


NordLocker provides three plans: Enterprise, Enterprise Plus, and Customized.


Enterprise Plus


  • Varies primarily based on the wants of what you are promoting


  • Easy, intuitive interface that makes it simple to make use of for anybody
  • Helps a number of file varieties, permitting you to encrypt any form of information
  • Provides safe file-sharing with different customers who don’t have this system put in


  • No further options like cloud storage or real-time collaboration accessible within the free model
  • Barely increased worth level in comparison with a few of its opponents


In conclusion, there are various methods you may securely ship your recordsdata in 2023.

Whether or not you select cloud companies, password managers and 2FA, end-to-end encryption, or encryption software program, you may ensure that your information will stay secure and safe.

Do you have got any questions? Tell us within the feedback beneath!


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