7 Greatest Softphone Apps for Small Companies 2023


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A softphone is a software program utility put in on a desktop or cell system that allows you to make and obtain telephone calls over voice-over-internet-protocol (VoIP). One of the best softphone app presents sturdy voice calling options, permits customers to collaborate through video conferences and staff chat, and works seamlessly with third-party enterprise instruments. It supplies reasonably priced and versatile pricing plans, serving to companies maximize their funding.

Based mostly on our analysis, the highest softphone apps are:

  • RingCentral: General greatest softphone for built-in communications
  • Nextiva: Very best softphone app for staff collaboration
  • Grasshopper: Best choice for affordability on account of its flat price pricing
  • Telephone.com: Strong possibility for name quantity administration due to its metered and limitless name plans
  • 8×8: Greatest for worldwide telephone numbers
  • GoTo Join: Very best for worldwide calling with free calls to over 50 international locations
  • 3CX: Greatest for organizations preferring a telephone system built-in with dwell chat

Greatest Softphones at a Look

In the event you want a refresher on one of these know-how, learn our primer on what a softphone is. Study the advantages it presents trendy companies.

RingCentral: Greatest General Softphone App for Built-in Communications


RingCentral logo that links to the RingCentral homepage in a new tab.

What We Like

  • 99.999% uptime service stage settlement (SLA)
  • Wide selection of third-party integrations
  • Giant assembly participant capability

RingCentral Month-to-month Pricing*

  • Necessities: $32.99 per consumer for as much as 20 customers, limitless calls inside america (U.S.) and Canada, visible voicemail, staff messaging, and name administration options, resembling answering guidelines and name forwarding
  • Normal: $40.99 per consumer for on-demand name recording, limitless audio conferencing, a most of 100 video assembly individuals, and integrations with Microsoft 365, Google Workspace, and Slack
  • Premium: $47.99 per consumer for automated name recording, superior name dealing with options like whisper and barge, a most of 200 video assembly individuals, developer platform and customized integrations
  • Final: $62.99 per consumer for system standing reviews and alerts and limitless storage
  • Free trial: 14 days

*Pricing relies on month-to-month billing for one to twenty customers; save as much as 40% with annual billing.

Additionally listed as our greatest enterprise telephone system, RingCentral is our prime softphone platform as a result of it presents an all-in-one communication resolution, integrating VoIP calling, staff chat, and video conferencing. Its sturdy name administration system options answering guidelines, name forwarding, name switch, name screening, presence, name park, intercom, and paging.

Furthermore, it presents toll-free minutes throughout all plans, though the precise allotment for every subscription package deal just isn’t printed. The minute bundles, nonetheless, vary from 1,000 to 100,000 minutes. On prime of those helpful calling and name administration options, RingCentral has a variety of third-party integrations, enabling customers to increase the performance of their softphone.

The supplier’s collaboration options embrace staff messaging, which is supplied with file sharing and job project. The utmost video assembly participant capability is 200. Nevertheless, the video conferencing function isn’t accessible within the entry-level plan, which prices $32.99 per consumer. In distinction, 8×8’s starter package deal, priced at $15 per consumer, contains video conferencing capabilities.

RingCentral Options

A user choosing the Overlay Presentation Mode on RingCentral meeting and resizing the video thumbnail of the speaker

RingCentral permits video assembly audio system to place their thumbnail over the shared display when presenting. (Supply: RingCentral)

  • Ring so as: Configure the decision dealing with guidelines in order that the system solely alerts RingCentral desktop and cell apps after the desk telephone finishes ringing. This ensures you by no means miss a name when leaving your bodily workspace.
  • Breakout rooms: Divide assembly individuals into smaller teams for extra intimate staff huddles. Resolve the variety of breakout rooms and select whether or not to auto-assign or manually distribute individuals.
  • Presentation mode: Audio system in video conferencing periods can place their thumbnails over the shared display and drag themselves wherever on the display.

To study extra about this softphone platform, take a look at our complete RingCentral evaluate. The supplier earned excessive scores on common and area of interest options and ease of use.

Nextiva: Greatest for Staff Collaboration


Nextiva logo that links to Nextiva homepage.

What We Like

  • Beneficiant toll-free minute allowance
  • Limitless audio assembly individuals
  • 99.999% assured uptime

The place It Falls Behind

  • Name recording is locked behind the most costly package deal
  • Restricted assembly period, as much as 45 minutes per assembly solely
  • Integrations with in style CRM techniques will not be accessible within the base-level subscription plan

Nextiva Month-to-month Pricing*

  • Important: $30.95 per consumer for limitless calling inside the U.S. and Canada, as much as 1,500 toll-free minutes, integrations with Microsoft Outlook and Google Contacts, and 45-minute video assembly period
  • Skilled: $35.95 per consumer for limitless convention requires a most of 40 individuals, as much as 3,000 toll-free minutes, quick messaging service (SMS) and multimedia messaging service (MMS), voicemail-to-SMS, superior integrations with in style CRM apps
  • Enterprise: $45.95 per consumer for limitless convention requires limitless individuals, as much as 12,500 toll-free minutes, enterprise integrations with in style CRM apps, and name recording
  • Free trial: 7 days

*Pricing relies on month-to-month billing for one to 4 customers; save as much as 28% with annual billing.

Nextiva is our second softphone utility prime decide as a result of it packs highly effective voice capabilities and sturdy collaboration options. It presents a software referred to as Nextiva Cospace, a devoted app geared up with staff chat, doc sharing, job project, calendaring, and video conferencing. With this, you get to maintain all your corporation communications in a single place, eliminating the necessity to swap from one platform to a different. Cospace is offered in all subscription plans.

Whereas Nextiva has many collaboration instruments, it limits video assembly period to 45 minutes per session. Its participant capability can also be restricted to 250 individuals, which beats another suppliers however can nonetheless be problematic for bigger conferences. Discover different VoIP softphones when you want extra sturdy video conferencing options. GoTo Join is a good possibility, providing limitless assembly period, whereas 8×8 accommodates as much as 500 individuals.

Nextiva Options

A chat window on Nextiva showing a discussion with a customer

Nextiva’s threaded dialog function permits customers to see buyer interplay historical past. (Supply: Nextiva)

  • Conversational synthetic intelligence (AI): Nextiva’s superior IVR system is supplied with conversational AI, which permits callers to speak about why they’re calling as a substitute of urgent buttons after menu prompts. Let AI schedule appointments, reply regularly requested questions, and settle for callback requests from purchasers.
  • Nameless name rejection: The VoIP system routinely filters out callers with blocked caller IDs and people with non-public numbers. With this, your staff members concentrate on clients you’ll be capable of acknowledge.
  • Threaded conversations: Nextiva retains all buyer interactions in a single place, no matter the kind of communication channel they use. This makes it straightforward to know the context of buyer issues to be able to reply accordingly. Because the info is shared throughout the corporate, any staff member can decide up the dialog.

Discover this softphone app’s capabilities earlier than getting a subscription. Use our complete Nextiva evaluate to resolve if that is the fitting possibility for your corporation.

Grasshopper: Most Reasonably priced Softphone App


Grasshopper logo that links to the Grasshopper homepage.

What We Like

  • Limitless customers throughout all pricing plans
  • Limitless extensions in its highest-tier package deal
  • Availability of dwell receptionists

The place It Falls Behind

  • Lacks staff chat and video assembly options
  • Restricted integrations with third-party apps
  • Lacks name recording capabilities

Grasshopper Month-to-month Pricing*

  • Solo: $31 for one telephone quantity and three extensions
  • Companion: $51 for 3 telephone numbers and 6 extensions
  • Small Enterprise: $89 for 5 telephone numbers and limitless extensions
  • Free trial: 7 days


  • Additional telephone numbers: $10 a month
  • Name blasting: $10 a month
  • Voice Studio: $75 per order

*Pricing relies on month-to-month billing for limitless customers; save over 10% with annual billing.

Grasshopper is the best enterprise softphone for budget-conscious groups as not like most suppliers that comply with a per-user pricing mannequin, it makes use of flat-rate pricing. This implies including extra staff members to your account with out essentially growing your month-to-month value—benefitting startups and small groups making an attempt softphone providers for the primary time.

Except for the affordability, what makes Grasshopper an excellent platform for first-timers is its no-nonsense telephone system. In contrast to different suppliers, it solely has the usual VoIP options, making it straightforward to make use of and navigate. Its options embrace VoIP calling, name forwarding, name switch, customized greetings, voicemail transcription, and incoming name management. Its costliest pricing plan comes with limitless extensions.

Earlier than subscribing to Grasshopper, observe that its extra numbers value $10 month-to-month. If that is going to be a priority, select Telephone.com, which presents further numbers for less than $4.99 a month.

Grasshopper Options

A smartphone showing Grasshopper's call forwarding settings

Resolve which extensions in your Grasshopper telephone system will comply with name forwarding. (Supply: Grasshopper)

  • Voice Studio: Produce skilled greetings to make an important impression on callers utilizing Grasshopper’s voice actors. Fill out an order kind and supply a duplicate of the spiel to get began.
  • Name forwarding: Direct calls to a different telephone quantity to accommodate all calls coming by means of the system. The VoIP supplier permits name forwarding to toll-free numbers.
  • Ruby receptionists: Let a human customer support agent deal with all of your incoming calls. All of the receptionists are professionally skilled and based mostly within the U.S.

Study extra in regards to the professionals and cons of selecting this VoIP softphone in our Grasshopper evaluate. The information will provide help to resolve if it’s the fitting resolution on your distinctive enterprise wants.

Telephone.com: Greatest for Managing Name Quantity


Phone.com Logo

What We Like

  • Video conferencing collaboration instruments, like display sharing and chat, can be found throughout all pricing plans
  • Supplies native telephone numbers in over 50 international locations
  • Compliant with Well being Insurance coverage Portability and Accountability Act (HIPAA) requirements

The place It Falls Behind

  • Name recording comes with an additional cost within the base-level and second-tier pricing plans
  • Integrations are locked behind the most costly package deal
  • Video conferences solely accommodate a most of 100 individuals

Telephone.com Month-to-month Pricing*

  • Primary: $14.99 per consumer for one telephone quantity per account, 500 calling minutes, a most of 10 video assembly individuals, and limitless assembly period
  • Plus: $19.99 per consumer for one telephone quantity per consumer, limitless calling minutes, a most of 25 video assembly individuals, and video assembly recording
  • Professional: $29.99 per consumer for one telephone quantity, a most of 100 video assembly individuals, dwell video streaming and breakout rooms, and third-party integrations

*Pricing relies on month-to-month billing for one to 4 customers. Quantity reductions can be found for 5 customers and up. The supplier additionally presents 20% financial savings for these selecting the annual billing possibility.

Telephone.com is one of the best softphone for corporations experiencing fluctuations in name quantity as a result of it presents metered and limitless name plans. Its base-level plan contains 500 calling minutes, whereas the second and highest-tier packages have limitless minutes.

This softphone for enterprise presents most of its name administration options in all three pricing plans—helpful when dealing with inbound calls. These embrace name forwarding, name dealing with guidelines, name screening, name switch, name ready, caller ID, click-to-call, auto-attendant, and scheduled greetings. The softphone cell app, suitable with iOS and Android gadgets, is likewise supplied throughout all plans.

Telephone.com additionally helps worldwide calling however prices per minute. In the event you always make telephone calls abroad, it’s greatest to discover different softphones for companies, like GoTo Join, which presents limitless worldwide calling to 50-plus international locations.

Telephone.com Options

A Phone.com window showing the call handling settings

Activate name screening on Telephone.com by toggling the choice underneath the decision dealing with guidelines. (Supply: Telephone.com)

  • Scheduled routing: Resolve how calls are routed to completely different telephone numbers based mostly on the day of the week or time of day. Align it together with your important hours, staff schedule, and worker shifts.
  • Name screening: Discover out who’s calling and resolve whether or not to reply. This function means that you can decide up the decision, hear the caller’s ID and the quantity they referred to as, and select to simply accept or reject it.
  • Assembly transcription: Know the dialogue factors of a gathering session by studying the AI-produced transcript. Take observe that this superior software is simply accessible within the highest-tier plan.

In our Telephone.com evaluate, the softphone app earned excellent scores on common options and ease of use. Try the information to find out how we evaluated the platform.

8×8: Greatest for Worldwide Telephone Numbers


8x8 logo that links to the 8x8 homepage in a new tab.

What We Like

  • Free limitless calls to 48 international locations
  • Permits customers to combine and match plans
  • Video conferencing function is offered within the entry-level plan

The place It Falls Behind

  • Staff messaging on the entry-level plan doesn’t embrace file sharing
  • Lacks free trial for the higher-tier subscription packages
  • Doesn’t provide toll-free minutes

8×8 Month-to-month Pricing*

  • Specific: $15 per consumer for as much as 5 customers, limitless calling inside the U.S. and Canada, primary auto-attendant, staff messaging, and audio and video conferencing
  • X2: $28 per consumer for limitless customers, limitless voice calling to 14 international locations, name queues, audio and video conferencing for as much as 500 individuals, and integrations with third-party apps
  • X4: $57 per consumer for 8×8 Frontdesk for receptionists, barge, monitor, whisper, and supervisor analytics
  • Free trial: 30 days

*Pricing relies on month-to-month billing; save as much as 23% with annual billing.

With 8×8’s world telephone quantity protection, it’s the best softphone for corporations that wish to set up an area presence in regional markets. It presents worldwide numbers in over 100 international locations, spanning Asia Pacific, Europe, the Center East, Africa, North America, and Latin America territories.

Securing the numbers is straightforward, because it solely includes clicking the “Declare Telephone Quantity” possibility within the 8×8 Admin Console and selecting the precise nation you wish to have native telephone numbers in. Choose one from the choices supplied, and the quantity will seem in your record of energetic telephone numbers in actual time.

Except for all kinds of worldwide numbers, 8×8 means that you can make limitless voice calls to 48 international locations. Nevertheless, that is solely accessible in some X sequence plans. The supplier additionally lacks toll-free minutes, which RingCentral and Nextiva provide.

8×8 Options

A bar graph titled "Speech Topic Trends" showing the number of topics that surfaced in customer conversations

8×8 analyzes buyer conversations and supplies a visually interesting report on speech matter developments. (Supply: 8×8)

  • Multi-level auto-attendant: Permits callers to connect with the division they should attain, even with out the assistance of a human agent. This eliminates the necessity for patrons to attend within the queue, rushing up customer support supply.
  • Dialog IQ: This speech analytics function transcribes buyer conversations routinely, permitting customers to look key phrases and consider matter developments. The function comes with synthetic intelligence (AI)-powered sentiment evaluation.
  • Cell display sharing: Your smartphone display might be displayed while you allow display sharing in your 8×8 Work cell app. Activate this function by tapping the three-dot icon on the backside of the display and selecting the “Begin display sharing possibility” from the pull-up menu.

Earlier than subscribing to this VoIP platform, learn this complete 8×8 evaluate. Study its professionals and cons to see if it’s price adopting in your corporation operations.

GoTo Join: Greatest for Worldwide Calling

GoTo Join

GoTo Connect logo

What We Like

  • As much as 5,000 toll-free minutes
  • Scalable, because it contains name heart capabilities and limitless telephone extensions
  • Pay attention, whisper, and barge options facilitate sooner decision of buyer queries

The place It Falls Behind

  • Restricted variety of SMS credit
  • Digital fax is not accessible within the base-level plan
  • Entry-level package deal solely accommodates 4 video assembly individuals

GoTo Join Month-to-month Pricing

  • Primary: Begins at $27 per consumer for native, toll-free, and vainness telephone numbers, 40 SMS credit, 40-minute assembly period, and a most of 4 video assembly individuals
  • Normal: Begins at $32 per consumer totally free worldwide calling to 50+ international locations, 1,000 toll-free minutes, 80 SMS credit, limitless assembly period, and a most of 150 video assembly individuals
  • Premium: Begins at $43 per consumer for five,000 toll-free minutes, 125 SMS credit, a most of 250 video assembly individuals, and speak to heart options, specifically name monitoring, supervisor dashboard, and real-time queue updates
  • Free trial: 14 days

GoTo Join is one of the best softphone system for organizations needing sturdy worldwide calling capabilities. Its second and highest-tier packages enable companies to make calls to over 50 international locations at no extra value. These international locations embrace France, Germany, Japan, Poland, Switzerland, and the UK.

To make a global name, you should dial your nation’s exit code, the vacation spot social gathering’s nation and space codes, after which the vacation spot social gathering’s native telephone quantity. Apart from worldwide calling options, the supplier presents toll-free minutes, a most of 5,000 minutes in its costliest pricing plan.

Though it helps worldwide calling, GoTo Join doesn’t present worldwide numbers. In the event you want this function, take into account 8×8 as a substitute, which has expansive world protection, or Telephone.com, because it presents a typical price of $5 month-to-month for worldwide numbers.

GoTo Join Options

Two mobile screens, with one showing a live phone call, in GoToConnect and another displaying the list of call participants and the option to add more

Add individuals to telephone calls utilizing the convention bridge. (Supply: GoTo)

  • Auto-divert: Reroute calls from a particular telephone quantity to a different staff member, extension, or dial plan. This can be a useful function you probably have callers with specific issues that different colleagues or groups can reply greatest.
  • Limitless extensions: Maximize telephone extensions in promoting campaigns, connecting prospects to the fitting groups. Distinctive extensions additionally assist in measuring the success of selling initiatives.
  • Convention bridge: Manage telephone and video conferences concurrently for as much as 20 attendees. To collect individuals, ship a devoted hyperlink or dial the participant’s telephone quantity.

In our GoTo Join evaluate, we really useful the supplier for companies needing native, toll-free, and vainness numbers.

3CX: Greatest Softphone App With Dwell Chat


3CX logo that links to the 3CX homepage in a new tab.

What We Like

  • Has a forever-free plan with important VoIP options
  • Provides companies the selection to retain management of their very own telephone system or have it managed by the supplier
  • Giant video conferencing participant capability

The place It Falls Behind

  • Does not provide a month-to-month billing possibility like different softphones
  • Restricted third-party integrations
  • Buyer help comes with an extra value

3CX Annual Pricing*

Hosted Options:

  • Startup Free: $0 for one ring group, as much as 25 video assembly individuals, dwell chat, and WhatsApp integration
  • Startup Professional: $175 for multi-level IVR, name queues, name and chat reporting, hear, whisper, and barge
  • Devoted Professional: $295 for 4 SIM calls, integration with Microsoft 365 and CRM techniques, name recording, hotdesking, and as much as 100 video assembly individuals
  • Devoted Enterprise: $330 for 4 SIM calls, skills-based routing, begin and cease name recording rights, and as much as 250 video assembly individuals

Self-managed Options:

  • Devoted Professional: $145 for 4 SIM calls, hosted on Amazon, Google, or Azure, integration with Microsoft 365, WhatsApp, and CRM techniques, and as much as 100 video assembly individuals
  • Devoted Enterprise: $180 for 4 SIM calls, skills-based routing, begin and cease name recording rights, and as much as 250 video assembly individuals

*Pricing relies on 10 customers.

Among the many greatest softphones for small companies listed right here, 3CX is the one one that gives a dwell chat function that goes hand-in-hand with VoIP calling. Staff members managing web site chats can escalate the dialog to a name to let the shopper clarify issues extra clearly.

Establishing the decision is fast because you don’t have to dial numbers. You merely ship a 3CX Speak hyperlink, and clients might be routinely related once they click on it. The dwell chat is suitable with varied web site improvement and content material administration platforms, specifically WordPress, Drupal, Joomla, Wix, Squarespace, and Weebly.

Except for the dwell chat function, 3CX stands out because the softphone platform providing companies the choice to handle their very own telephone system. In the event you select the self-managed resolution, observe that organising the VoIP system requires a staff of system directors and electricians with VoIP certifications.

Sadly, 3CX doesn’t have sturdy integrations like different softphones. If you’d like your platform to be suitable together with your current tech stack, it’s higher to decide on one of the best softphone app RingCentral, because it connects with a variety of third-party enterprise instruments.

3CX Options

An ongoing meeting in the 3CX platform with a user sharing their screen and displaying graphs and charts

Collaborate simply with colleagues in digital conferences utilizing 3CX’s screen-sharing function. (Supply: 3CX)

  • Video conferencing: The collaboration instruments embrace display sharing, whiteboard, chats, and polls. Conferences don’t have a time restrict, even within the forever-free plan.
  • Name stream designer: Create customized flows that map how calls might be distributed to completely different brokers and groups. Decide routing guidelines based mostly on buyer kind and time of day.
  • Pay attention-in and whisper: Allow managers to teach new or struggling staff members throughout calls. By way of the listen-in and whisper options, staff leaders present real-time steering with out the shopper listening to it. This quickens buyer grievance decision and on the similar time empowers brokers.

In the event you want a free internet-based telephone system, select this softphone supplier. Study extra about this platform’s capabilities by studying our intensive 3CX evaluate.

How We Evaluated the Greatest Softphone Apps

In assessing one of the best softphones, we regarded on the prime concerns of small companies: worth for cash, VoIP capabilities, usability, and buyer help.

Find out how we evaluated the suppliers by clicking on the tabs under:

20% of General Rating

To find out how accessible the suppliers’ pricing is for small companies, we checked the prices of the entry-level and second-tier subscription plans and in contrast them to the prevailing worth available in the market. We gave extra factors to these providing reductions for annual billing and bulk purchases.

25% of General Rating

The final options we included in our evaluation are limitless calling inside the U.S. and Canada and cell apps. We checked if the platforms have video and audio conferencing capabilities, giving extra factors to these with each options. Suppliers with a 99.99% or above uptime assure SLA earned extra factors as nicely.

20% of General Rating

The area of interest capabilities we assessed included worldwide calling, worldwide numbers, and the IVR system. We additionally thought of how intensive the third-party integrations are.

10% of General Rating

We decided usability by checking if one wants sturdy technical abilities to arrange and function the platform. The interface’s intuitiveness was additionally a part of our analysis.

10% of General Rating

We favored suppliers providing varied communication channels for technical help: dwell chat, telephone, and e-mail. We gave extra factors to these with 24/7 help.

15% of General Rating

This covers our evaluation of standout options, ease of use, and worth for cash. We additionally referred to credible, third-party evaluate web sites to find out the platform’s reputation.

*Percentages of general rating

Backside Line

A softphone system presents value financial savings, promotes mobility, and improves staff collaboration and buyer communications. Some suppliers are perfect for small groups preferring an reasonably priced platform, whereas others are nice for distant groups that want worldwide calling capabilities.

Based mostly on our analysis, RingCentral is one of the best general utility. Its built-in communication resolution, masking VoIP calling, staff messaging, and video conferencing, permits staff members to collaborate and supply customer support simply while not having one other platform. It really works seamlessly with many third-party instruments and has a beneficiant toll-free minute allowance. Join RingCentral’s free trial right this moment to see if it suits your wants.

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