25 Crucial VoIP Statistics Companies Must Know in 2023


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Voice-over-internet-protocol (VoIP) has develop into the go-to answer for companies wanting a extra inexpensive, environment friendly, and versatile strategy to communications. With the rise of distant and hybrid work, utilization and expectations towards VoIP have modified dramatically. On this information, we summarized a few of the most trending VoIP statistics and defined how this expertise has developed right into a cloud-based telephony answer.

A summary of the top VoIP statistics in 2023

Common VoIP Statistics

Extra companies are recognizing the advantages of including VoIP techniques to their tech stack. In flip, VoIP suppliers are delivering new capabilities to supply customers with essentially the most versatile option to talk. Listed here are fascinating statistics on how VoIP is utilized in enterprise:

1. 52% of companies contemplate telephone as their major communication device

(Supply: RingCentral)

Whereas digital channels proceed to realize floor, voice calling continues to be the popular communication channel of firms of all sizes. Companies are relying greater than ever on their telephone techniques to speak. Voice calls by way of cloud-based telephone apps like Ooma allow them to attach with a number of individuals concurrently.

A bar graph showing the percentage of businesses that use phones as their primary communication tool

2. 68% of small companies noticed a rise in worker mobility after deploying cloud communications

(Supply: RingCentral)

The mobility options in VoIP companies remodel cellular gadgets into extensions of workplace telephone techniques. As an alternative of being tied to desk telephones, workers can reply calls on laptops, smartphones, or residence computer systems. Suppliers like GoTo Join provide options like name flip that permits you to change ongoing calls between gadgets.

Key Takeaways:

VoIP makes a compelling expertise funding for companies desirous to leverage their communication technique and enhance worker productiveness. Be taught extra about the benefits of VoIP in our information about VoIP expertise.

VoIP Utilization Statistics

The productiveness and value advantages of VoIP encourage companies to modify from conventional telephony to a cloud telephone system. Right here, we’ve listed the enterprise telephone name statistics proving how very important VoIP is in office communication.

3. 64.8% of workers use a enterprise quantity on a cell phone

(Supply: RingCentral)

Greater than half of enterprise customers get a second telephone quantity to maintain work and private communication separate with out requiring one other system. Digital quantity suppliers like Google Voice present a free telephone quantity if you enroll, together with entry to a wealth of options like voicemail and name forwarding. You’ll additionally discover VoIP suppliers with choices for toll-free, self-importance, and worldwide telephone numbers.

Select a Google Voice number from the list of available numbers provided.

Google Voice provides an inventory of accessible numbers primarily based on the realm code. (Supply: Google Voice)

Google Voice provides a free plan for solopreneurs needing an area telephone quantity to separate private and enterprise calls. Month-to-month enterprise plans can be found for these needing primary calling options like a multi-level auto-attendant. Use your Google account to join a private plan and discover its capabilities.

Go to Google Voice

4. 34.1% of firms anticipate that enterprise telephone use will enhance somewhat over the following few years

(Supply: RingCentral)

A major proportion of companies anticipate telephone use to extend within the coming years, whereas solely 5% anticipate it to drop. VoIP stats from RingCentral reveal how resilient telephony continues to be regardless of the rising adoption of digital channels. VoIP suppliers like Nextiva are rolling in video calls, workforce chat, and voice calling to supply firms with an omnichannel technique.

5. 87% of firms use telephone service greater than some other communication platform

(Supply: Nextiva)

A survey by Nextiva discovered that almost all of firms proceed to make use of telephone service to speak. With extra workers working remotely, it is smart to make use of telephones to ship and obtain work calls. Cloud-based VoIP companies typically include a cellular and desktop app, permitting on-the-go customers to maneuver calls from their smartphones, laptops, and desk telephones with out interruptions.

A graph showing the percentage of companies using email, SMS, and phone services

6. 58% of small companies are extra seemingly to make use of a telephone system as their major communication device

(Supply: RingCentral)

Companies with not more than 99 workers had been extra seemingly to make use of telephones as their fundamental communication channel. Small companies have gone solely cellular to maintain observe of workers or talk with prospects in actual time by way of push notifications and sensible alerts. Having a enterprise telephone quantity additionally helps smaller companies look extra dependable {and professional} than merely having a social platform.

7. 53.2% of firms nonetheless use conventional telephone techniques for enterprise communication

(Supply: RingCentral)

Greater than half of firms nonetheless select legacy on-premise telephones over cloud telephone techniques. One purpose is that the majority companies endure from the “worry of the unknown,” considering that changing their legacy techniques will disrupt their workflows. Nonetheless, consultants say that the quantity is predicted to lower over time as extra companies embrace distant and hybrid work.

8. 56.7% of workers use a desk telephone day-after-day

(Supply: Nextiva)

Regardless of the plain advantages of cloud communications, greater than half of workers desire to maintain their telephones separate from their desktops and smartphones. Desk telephones are recognized for his or her dependability and superior name high quality in comparison with softphones that depend on high-speed web.

Key Takeaways:

Within the age of social media and prompt messaging, telephones stay the strongest communication device. VoIP statistics present firms are relying greater than ever on cloud enterprise telephone techniques to remain linked with their groups and prospects wherever they’re.

Price Financial savings of VoIP

From inexpensive pricing and cheaper calling costs, VoIP supplies small companies with a number of cost-saving alternatives. The next statistics about VoIP present additional info on how adopting a cloud telephone system helps in lowering overhead prices.

9. VoIP reduces startup prices by as a lot as 90%

(Supply: Startupanz)

The associated fee advantages of VoIP make it appropriate for brand new companies with price range constraints. Its cloud-based nature eliminates infrastructure prices related to hardware-based communication techniques. VoIP companies aid you scale up or down, relying in your firm’s present wants. It additionally makes use of present community traces and linked telephones to entry a wealth of name options at no further price.

10. 50% of a voice dialog is silent, permitting VoIP to avoid wasting information

(Supply: Tech.co)

Knowledge from Tech.co reveal that as much as half of audio conversations are full silence. Nevertheless, conventional telephone traces repeatedly transmit information even when no one’s talking. In consequence, conventional telephone traces ship twice as a lot information throughout telephone calls, probably rising name costs. In contrast, VoIP suppliers use “silence suppression” expertise to forestall their techniques from sending information if it solely detects noise with out speech.

11. VoIP helps companies save as much as 90% on worldwide calls

(Supply: Tech.co)

Making worldwide calls over legacy landlines will get costly attributable to maintenance prices, long-distance charges, and tax costs. With VoIP suppliers, worldwide calls are less expensive because of the presence of a world web community. Try our information about VoIP worldwide calling to study abroad name charges and suppliers providing limitless name plans.

Key Takeaways:

Working a enterprise will get costly, and the price of sustaining on-premise techniques may even add up rapidly. With VoIP suppliers, you possibly can leverage their companies for native or worldwide calling with out breaking the financial institution.

Synthetic Intelligence (AI) in VoIP Companies

The combination of AI in VoIP helps service suppliers to ship improved capabilities and improve the effectivity of communication techniques. Let’s have a look at some VoIP info and statistics about how AI helps companies create the absolute best reference to their shoppers.

12. Conversational AI ends in a 5% enchancment within the customer support expertise rating

(Supply: Cognizant)

Conversational AI instruments like interactive voice response (IVR) techniques assist automate widespread and repetitive requests, offering workers extra time to reply to extra complicated buyer queries. AI additionally helps personalize interactions by gathering related buyer info to deal with an inquiry effectively, which helps in rising buyer engagement and loyalty.

13. Automated assistants scale back 16% of name quantity

(Supply: Cognizant)

VoIP suppliers have expanded their AI choices by offering digital brokers that acknowledge caller intent and reply to questions precisely. With AI-powered conversations, firms are in a position to considerably scale back name volumes with out the assistance of a human consultant.

Key Takeaways:

Synthetic intelligence in VoIP helps companies discover new methods to have interaction with prospects. It will increase work effectivity because it doesn’t require human contact to deal with repetitive and guide duties.

Buyer Expectations on VoIP

Prospects demand superior experiences after they name your small business. That’s why it’s vital to get the calling expertise proper greater than some other communication channel. The choice of VoIP stats beneath provides insights into how telephone communications assist in rising buyer satisfaction.

14. 58% of consumers imagine that lengthy maintain instances point out a nasty telephone expertise

(Supply: Invoca)

Lengthy maintain instances are one of many prime causes behind a nasty telephone expertise, which in flip, drives prospects to cease doing enterprise with an organization. This reveals how vital VoIP’s name routing and dealing with options are in managing buyer expectations. Mixed with computerized name distribution, these instruments assist scale back maintain instances and guarantee caller expectations are constructive.

A series of pie graphs showing what makes a bad customer experience on the phone

15. 28% of consumers anticipate to attend on maintain for 3 to 5 minutes

(Supply: Invoca)

Common maintain time is an important metric in measuring the size of time a buyer waits within the queue earlier than being answered. VoIP techniques have name analytics and reporting options that assist monitor the common maintain time. Figuring out how lengthy prospects wait will aid you develop methods to extend operational effectivity and shopper satisfaction.

16. 40% of consumers belief the automated callback possibility

(Supply: Invoca)

Extra prospects are assured that companies would name them again in the event that they select the automated callback possibility as an alternative of ready on maintain. In the meantime, the opposite 58% imagine the callback possibility doesn’t work. Trendy VoIP suppliers like 8×8 have callback functionalities to provide callers an possibility to go away the queue and be referred to as again when an agent turns into obtainable.

A graph showing the percentage of customers who use the callback option

Key Takeaways:

Based mostly on VoIP stats, companies ought to benefit from VoIP telephone options to entry a variety of capabilities that may enhance buyer expertise. Options like name routing and callback allow you to make needed modifications to boost caller satisfaction.

Common VoIP Function Requests

Companies need flexibility from their VoIP companies to handle communications from a number of gadgets. Whereas VoIP suppliers ship a big selection of highly effective options, there are particular capabilities that companies use essentially the most. Listed here are essentially the most requested options primarily based on VoIP statistics:

17. Solely 28% of data employees desire telephone conferences & convention calls as their most well-liked communication channels

(Supply: Grammarly)

Data employees spend a minimum of 20 hours of their work week on written communication. Their most used channels embrace electronic mail, video conferences, and text-based chat. In the meantime, solely 28% of them desire to speak by telephone. Prime-rated VoIP suppliers like RingCentral mix video conferencing, SMS, workforce chat, and telephone name to supply companies with completely different choices to attach.

A graph showing the percentage of knowledge workers who use email, chat, SMS, and phone

18. 30.1% of enterprise customers need the power to ship & obtain SMS from their desktop

(Supply: RingCentral)

Texting out of your desktop comes with perks: typing is quicker, and it’s simpler to ship messages at scale. VoIP suppliers present a desktop app to entry and observe conversations extra easily on a pc than in your telephone.

A screenshot showing how you can use your mobile or desktop when sending SMS via RingCentral

RingCentral helps you to ship SMS out of your desktop or cell phone and choose up the place you left off. (Supply: RingCentral)

Enhance buyer engagement with RingCentral’s enhanced enterprise SMS. Ship automated and templated textual content messages, whether or not from cellular or desktop. Prebuilt SMS integrations assist set off computerized fee notifications, reserving, and appointment reminders. Join a 14-day free trial to study extra.

Go to RingCentral

19. 22.5% of companies want native, worldwide & toll-free telephone numbers for customer support

(Supply: RingCentral)

Enterprise telephone numbers function a bridge between your small business and prospects. It helps set up credibility and supplies callers a handy option to attain your small business. Relying on your small business wants, you possibly can select from native, toll-free, self-importance, or worldwide numbers to attraction to prospects from different areas preferring to make an area name.

20. 16.3% of companies need to use on-line faxing

(Supply: RingCentral)

Within the age of emails and file sharing, just a few companies nonetheless depend on faxing. On-line faxing is taken into account a safe and confidential manner of sending and receiving paperwork. It’s additionally cloud-based, permitting you to make use of its companies from anyplace.

21. 27.6% of companies need the power to file calls & retailer recordings within the cloud

(Supply: RingCentral)

Name recording is without doubt one of the most helpful VoIP options for companies desirous to unlock the total potential of each buyer interplay. By recording telephone calls, you possibly can rapidly seize missed info and consider conversations for high quality assurance. VoIP suppliers provide name recording as an on-demand characteristic or as a part of a subscription package deal.

22. 25.9% of companies need bulk SMS advertising and marketing

(Supply: RingCentral)

Suppliers like 800.com and Twilio help bulk SMS advertising and marketing to assist companies ship texts to everybody on their contact record with out sacrificing effectivity and high quality. It’s typically used for alerts, reminders, and advertising and marketing campaigns.

23. 25.1% of companies want quantity porting when switching VoIP suppliers

(Supply: RingCentral)

Quantity porting offers companies the liberty to maintain their present telephone numbers as they alter their VoIP suppliers. Whereas solely one-fourth of firms use this characteristic, many VoIP companies like RingCentral nonetheless provide quantity porting freed from cost.

24. 23.4% of companies need the power to robotically log calls of their buyer relationship administration (CRM) system

(Supply: RingCentral)

VoIP integration with CRM helps sync all the dear info between your telephone system and CRM software program. Companies use this characteristic to robotically save calls together with buyer particulars instantly into the CRM system. All name histories are below every buyer file, so that you at all times hold observe of earlier conversations.

25. 22.5% of companies need voicemail options

(Supply: RingCentral)

Voicemail continues to be ceaselessly utilized by firms wanting to supply prospects an alternate option to attain their enterprise, particularly if nobody is accessible to simply accept the decision. Many VoIP suppliers provide this characteristic as a part of their entry-level plans. Sometimes, customers search for the visible voicemail characteristic to entry incoming voicemails by way of a handy consumer interface.

Key Takeaways:

VoIP options provide a bunch of functionalities to companies desirous to handle their inbound and outbound calls effectively. That’s why when selecting a supplier, you have to decide what kind of options are greatest to your wants.

Backside Line

Wanting on the VoIP trade statistics above, it’s clear that VoIP techniques have reworked enterprise communications. Its effectivity, cheap nature, and comfort be sure that any measurement enterprise will solely prosper after they undertake the expertise.

Wish to study extra? Check out our information about VoIP tendencies to find out how the VoIP trade is predicted to evolve within the coming years.


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